How to add/Update Fee Items

Fee Items are charges that make up a fee type/categories (How to add Fee categories). For example, a tuition fee category can have Items like ICT, Uniform, Library, etc with their respective amounts. Ensure that you have added fee categories before adding items.

You can add fee items to a category as follows

1. Click on ‘Finance’ on the Menu

2. Click on ‘Fees’

3. Click on ‘Fee Collectibles’ and locate the section ‘Fee Items’

4. In the left tray in the ‘Fee items section,’ you will find ‘add/update fee items’

5. Select the ‘fee category’ you want to add the ‘fee item’ to and also Input name, description, quantity, amount and if the fee item is optional or compulsory.

6. Click on the ‘Add Item’ button to save the Item.

7. Repeat this to add all ‘fee Items’ that makeup all your ‘Fee Categories’.

How to edit Fee Items: 

1. Check the right tray of the ‘Fee Items section’, you will find all the Fee Items you have added.

2. Click on the edit sign on the Fee Item you want to edit and it shows up in the ‘add/update fee Items’ section

3. Make your changes and click on ‘Update’ to save changes.

N/B Making a fee item optional means that during payment for an invoice associated with the fee item, the payer may choose to exclude it from the invoice. For example, say a fee item ‘uniform’ is not compulsory, during payment, it may be excluded from the invoice by the payer and the total amount for the invoice will be auto reduced to reflect the exclusion.

Tip: It is possible that the amount for the same fee item may vary by class level. In that case, create different fee Items for each class level. For example, Say ‘ICT’ fee item for JSS1 and JSS2 have different amounts then do something like 

ICT JSS1

ICT JSS2

..and add the corresponding amounts.