How to add Members

Student(s), parent(s), teacher(s) and manager(s) make up the members in a school. The Members module allows information about each school member to be added to a school’s NERSAPP Portal. To add members to the member’s module the following methods are available - adding a Member Single, adding Members in Batches and Upload members in Bulk. 

PS. Please ensure that you add a signature for your managers as this will show up on report cards and receipts.

How to add a Single Member 

Members can be added one by one, especially in situations where you want to add just one member and this can be done as follows;

1. Click on ‘Members’ on the menu 

2. Click on ‘Add/Edit Members’ Sub Menu

3. Select the member type (student, parent, teacher or manager) on the top left corner. 

4. Select ‘Single’ on the top right corner (this has been selected by default for adding single members, so you can ignore this step) 

5. Members’ information required is divided into four sectors - Personal, Medical, Contact and Specific. Fill in all the available information for the member in each of the four sections. Note that all fields with an asterisk are compulsory and must be provided before a member can be added.

How to add Members in a Batch

Members can be added in a batch especially in situations where you have more than one member to add at the same time. However, we strongly recommend you use the bulk upload method described in the next heading if you have more than five members to add at once. Adding members in a batch can be done as follows:

1. Click on ‘Members’ on the menu 

2. Click on ‘Add/Edit Members’ Sub Menu 

3. Select the member type (student, parent, teacher or manager) on the top left corner. 

4. Select ‘Batch’ on the top right corner.

5. ‘Clear All’ allows you to clear all rows and details entered

6. Add Row allows you to add the next member details (you create a form for the member, fill in all the available information for the member). Note that all fields with an asterisk are compulsory and must be provided before a member can be added.

How to add Members by Upload

Members can be added by upload of a spreadsheet, Adding members by upload can be done as follows:

1. Click on ‘Members’ on the menu.

2. Click on ‘Add/Edit Members’ Sub Menu. 

3. Select the member type (student, parent, teacher or manager) on the top left corner. 

4. Select ‘Upload’ on the top right corner.

5. Click ‘Download Format’ (download a spreadsheet where you can fill in the details of the members) Note: the spreadsheet is in an excel format.

6. Click ‘Drop an excel file here to upload’ to select the edited spreadsheet. (you can drag and drop the edited spreadsheet also).

7. Click  ‘Reset’ to clear the selected spreadsheet.

8. Click ‘Process All’ to upload the members to your database.